How to change your workspace and team settings

If you're an administrator of your workspace or team, you might want to make some decisions about visualizations that apply to the whole workspace or team. That's what settings are for. For example, you can decide on a default locale, embed code, folder behavior, or configure a Slack notification every time a chart or map is published. 

The defaults that you set in the Preferences page will apply to newly created visualizations, and can streamline the process by making sure all visualizations in your workspace have the same configuration. But, you'll still have flexibility on a case-by-case basis, because these settings can be adjusted for individual visualizations as needed in the Layout tab - more on that here! 

By default, workspace settings apply to all teams in the workspace, but you can also decide on custom settings for each team. 

Where to find workspace settings

First, log into Datawrapper. Then hover over your workspace name at the top right of the screen, and click on Settings & Account:
Once you're there, you'll see pages where you can manage your workspace in a list on the left hand side. Here, we'll zoom in on the Preferences page, and all the options therein. If you'd like an overview of all the other pages for managing your workspace, you can take a look at this Academy article. 

Preferences

In the Preferences page, you can configure how your visualizations look and behave when they're first created. These settings can be overridden in individual teams, and you can also change many of these options in the editor when you're working on individual visualizations.

Default theme

You can set a theme which will be used for all newly created visualizations in your workspace. That determines the style that new visualizations start with. If you're not paying for a Custom or Enterprise license, you will only be able to choose between five or so very similar design themes. 

By default, the Datawrapper theme is selected, but you can also select your organization's custom design theme, or one of the variations on Datawrapper's theme, like the high contrast variation or one with an extended character set. 

Default locale

Here, you can configure what language your visualizations are created in. With this, you can make sure that dates, numbers, and in-chart elements are displayed in your language. For example, an English locale will display numbers in the "1,000.00"-format, while a German locale will display the same number as "1.000,00".

The default locale will also have an influence on the language in which in-chart text (like "Search" and "Next page" in tables) and footer elements (like "Source") are written.

If you're a multilingual organization, we recommend you choose the language that's used most often in the charts you'll create. When creating charts, maps or tables, you or other creators can still choose an individual locale. 

Default embed code

Here you can decide on the default embed code. Do you want to choose our responsive iFrame, an unresponsive iFrame, embed with script, or a custom embed code? You can find more information about the differences in the Academy article "How to embed charts" or visit our developer docs to learn how to set up your custom embed code. If you need a custom embed code & have trouble setting it up, get in touch with us at support@datawrapper.de.

Default visualization size

When you create a new visualization in your editor, this is the default width ⨉ height that it will have. If you're embedding using a normal iframe that is not responsive, then this will the width and height of the iframe.*

With this setting, you can determine what size your visualizations will be when they're created. This is handy if you optimize your visualizations for specific dimensions.

*Note that this is simply the default visualization size and does not always correspond to the size of the visualization when embedded. Some visualization types have fixed heights that are not customizable. Some visualization types have heights that are dependent on the width. If you're embedding using a responsive iframe, then the width will always adjust to take up the full screen. 

Visualization editor

In the Visualize step, you can click on the preview buttons to check that your visualization is responsive and looks good on mobile, tablet, and desktop screens. We've configured the preview widths with default presets that are commonly used (mobile: 320px, tablet: 400px, desktop: 600px) but you can also customize the values here.

Customizing individual team settings

If you have an individual team which should have its own settings, you can override the workspace settings, so that everything within that team is customized as needed. 

To get to individual team settings, just scroll down to the team you'd like to customize, then click on the team name. That menu will expand to show you settings pages for the team, which closely match those of the workspace settings. 

Team

In the Team page, you'll be able to see and edit general settings for your team, including your team name and ID, the managers of the team, and whether the team is public or private. 

Your team has a name and an ID. You can change the name or icon here in the settings, without worrying about severe consequences. Once you change the name, it will display differently in the team settings, and in your Archive. All team members will still be able to access all team charts.

Here's why: The ID of your team doesn't change when you change the team name. To check your team ID, look at the URL – e.g. in the URL https://app.datawrapper.de/team/nK7NoL6i/settings, nK7NoL6i is the team ID. Separating name and ID is how we make sure that all the members of your team can access it, even if you've changed the name.

Members

Here, you can control who's in this specific team. You'll see a list of everyone who's currently in the team, as well as their role in the team and activity. You can also change their permissions, or remove them from the team entirely. 

You also can multi-select users to change their roles or remove them from the team, all at once. 

Preferences

In the Preferences page, you can set a default folder and decide whether to override the settings for visualization defaults that have been set in the overall workspace.

Default folder 

The first option in a team's Preferences page is the default folder setting. With that, you can change the folder in which all team charts land by default (you can still drag them to other folders from there). To do so, make sure you've created at least one folder in your team in the Archive, then select one as the default folder.

Now, when you create a new chart, map or table, you will see the folder you chose as a default folder in the top left of your chart:

Overriding workspace settings

By default, the preferences set in your workspace are inherited by all teams. Individual teams can have specific needs though, and you can make sure those needs are customized for individual teams by toggling “Use custom team settings”.

All the settings from here on are just the same as the ones you can configure for the workspace as a whole, and you can see a breakdown of those options from here.

Reset team settings

If you've previously overridden the workspace settings with your own customized team settings, you can still always revert to the workspace settings. To do so, you can just click the Load workspace settings button. Bear in mind, this will erase the settings you've customized for this team, and if you'd like to use those team settings in the future, you'll need to configure them again.