How to organize (and delete) visualizations

Creating charts is one challenge; organizing them is another one. Especially if you work as part of a team or create multiple charts per week, you need a good overview of your ever-extending chart portfolio. You can find this overview when you click the button  “Team Charts”/ “My Charts” in the upper-right (which button you can see depends on if you’re part of a team). If you’re already logged in, here’s a direct link.

In the following article, we'll go through the different options you have on this site.

How can I delete or duplicate visualizations? 

If you click on a visualization thumbnail, the chart will appear in a pop-up window, with the option to duplicate or to edit this 

visualization

. Another option: If you move over a chart thumbnail with your mouse, you'll see a button with a triangle in the top-right. Click on this triangle, and a little menu opens. Now you can duplicate the chart or delete it:

How can I create, delete or rename folders?

When you're in a visualization folder, you'll see an "Add subfolder" at the top of the folder content. But you can also click on the triangle that stands next to the name of your folders at the top of the page. A little menu pops open. Here you can add a subfolder, rename this very folder or remove it. You can add as many hierarchy levels as you want. But you can only remove folders that don't have any subfolders; otherwise, you are asked to delete the subfolders first.

If you delete a folder that contains charts, these visualizations will not be deleted. They will move to the next-higher folder. 

How can I organize my visualizations?

It's up to you! Here are some ideas:

  • By language: Maybe you're a bilingual newspaper and want to sort your visualizations in “French Charts” and “English Charts”. 
  • By department: Economics, Politics, etc.
  • By newspaper, if you’re part of a big newsgroup that owns several ones. 
  • According to your processes: “In Review”, “Social Media worthy” etc. 

Once you know your structure, you can easily drag and drop a visualization or entire folders into other folders. You can also select multiple charts when clicking on the little checking box that's in the top-left of every thumbnail, and then drag all visualizations together:

I'm part of a team. How can I make my visualizations private?

You'll see the name of your team and the charts you all created at the top of the left sidebar. If you create a new chart, it will still appear in the team folder by default. But you can move it into a private folder named “My Charts” only you can access (you’ll find this folder below your team folder). That means that you can drag any charts (e.g. your drafts) to your private folder, work on them, and move them back to the team folder once you’re happy with it. 

How can I find visualizations I created?

In the top-right, you'll find a powerful search. No matter in which chart you currently are, it searches across all charts, maps, and tables you have access to: your team charts and your personal charts. 

Here's some tips for using that search: 

  • Search terms have to be complete: A search for "Olym" won't find visualizations that contain the word "Olympics".
  • The search will find all visualizations that contain the search term in its title, description, notes, aria description, and custom fields.
  • Our search supports Boolean searches: By searching for e.g. "+Corona -Germany", our search will find all visualizations that include the word "Corona" except the ones that include the word "Germany".

But there's another way to search for your visualizations: Right to the search, you'll find an "Arrange by" button. Here you can sort your charts based on different parameters: 

  • Title: alphabetically by visualization title
  • Status: "Published", "Drafts" or "Just data", meaning that just data was uploaded by no visualization type chosen yet
  • Author: great option when you're part of a team and you quickly want to find the visualizations that you (or a coworker of yours) created
  • Chart type: pie chart, area chart, line chart etc.
  • Last edit date: the last time someone was actively working on this chart
  • Creation date: the date when the visualization was created 
  • Publish date: the date when someone (re-)published the visualization for the last time